PRIVACY

Privacy notice

Updated 15 November 2026. This notice explains how Mesbih Systems handles personal data when you visit the website, contact us or commission work.

Who is responsible?

Hicham Mesbih, trading as Mesbih Systems, is responsible for the processing of personal data described below. Dutch business register (KvK): 42170472. For privacy questions, email info@mesbihsystems.nl or call +31 6 41 24 35 32.

Contact and business enquiries

When you contact us, we process the information you provide, such as your name, company, email address, phone number, enquiry and any project information. We use it to answer you, prepare a quote and carry out agreed work. Please share only the personal data needed for these purposes.

Processing to prepare or perform a contract with you is based on that contract. If you contact us on behalf of an organisation, business communications are based on our legitimate interest in handling enquiries and maintaining client relationships. We take your privacy interests into account.

Projects and administration

For commissioned work, we process necessary contact, project, billing and payment data to perform the work and keep records. The basis is the contract or, for business contacts, the legitimate interest described above. We process data subject to statutory record-keeping and retention requirements on the basis of that legal obligation.

Website and fonts

This version of the website has no contact form, active AI chat, tracking cookies or visitor analytics. Fonts are loaded from the same website without connecting to Google Fonts. Email and phone links open your own app.

TransIP B.V. hosts this website. To serve, secure and maintain it, TransIP may process technical data such as your IP address, the time of your visit and the page requested. Our legitimate interest is to provide a secure, reliable website.

Who do we share data with?

We use TransIP for hosting and business email, and e-Boekhouden.nl for accounting. These providers receive data as needed to deliver their services. We also share data when legally required. We do not sell personal data.

The website is hosted by TransIP in the Netherlands. You may ask us about our data processing arrangements and any safeguards that apply to transfers of personal data.

How long do we keep data?

We keep data from one-off questions or enquiries that do not result in work for as long as necessary to handle them and reasonably follow up. We then delete it unless a specific legal obligation or dispute requires longer retention. For projects, we consider the project duration, agreed support, revisions and possible legal claims. Not all project information needs to contain personal data.

We follow the legal retention periods for tax records. Core records are usually kept for seven years. Retention of technical hosting data depends on what is needed to serve, secure and maintain the website and on any legal obligations.

Security

We take technical and organisational measures appropriate to the data and risks. Access should be limited to those who need the data for their work.

Your rights

You may request access, correction, deletion or restriction of processing, and object to processing based on legitimate interests. Where the GDPR gives you that right, you can also request data portability. You may withdraw consent where processing relies on it. This does not affect the lawfulness of earlier processing.

Email your request to info@mesbihsystems.nl. We normally reply within one month. If an extension is necessary and permitted, we will tell you within that month. We may ask for more information to verify your identity. Please do not send a copy of your ID unsolicited.

You can lodge a complaint with the Dutch Data Protection Authority. You are also welcome to contact us first.

Automated decisions and changes

This website does not make decisions based solely on automated processing that have legal or similarly significant effects on you. Before adding an AI assistant or another feature, we will assess the data processing and update this notice. The date above identifies the version.